Where must the original written reprimand (Yellow sheet) be placed?

Where must the original written reprimand (Yellow sheet) be placed?

• A. The employee's personnel file.
• B. The supervisor's desk.
• C. The employee's medical file.
• D. The department's general file.

Answer: (A)

Disciplinary actions are kept as formal, long‑term records of an employee’s performance and conduct. The original written reprimand belongs in the employee’s personnel file because it becomes part of the official employment history and can be referenced during performance reviews, future discipline, or promotions. Keeping it in the supervisor’s desk would be temporary and not an official record. Storing it in the medical file would mix disciplinary action with health information, which isn’t appropriate or permissible. A department-wide general file would detach the action from the individual’s records, making it harder to reference when needed. The personnel file is the proper repository for this kind of documentation.

Disciplinary actions are kept as formal, long‑term records of an employee’s performance and conduct. The original written reprimand belongs in the employee’s personnel file because it becomes part of the official employment history and can be referenced during performance reviews, future discipline, or promotions. Keeping it in the supervisor’s desk would be temporary and not an official record. Storing it in the medical file would mix disciplinary action with health information, which isn’t appropriate or permissible. A department-wide general file would detach the action from the individual’s records, making it harder to reference when needed. The personnel file is the proper repository for this kind of documentation.